This checklist should not be relied upon as comprehensive guidance but as a reminder of some of the key planning questions and resources for businesses to help plan for trading with the EU post Brexit.
The checklist is designed to point readers in the direction of the Government support sites because most of us do not have the time to become Brexit specialists in the short time before transition ends.
The checklist is aimed at SME businesses who will be new to the forms.
There is still some uncertainty as to whether the UK or EU will agree a tariff free trade agreement. Either way UK business will face additional documentation for importing and exporting goods to the EU from 1 January 2021.
Planning for the new requirements seems sensible right now. There are also other business matters to consider such as data protection, intellectual property and replacing existing agreements with EU suppliers and customers.
Use this 20-point checklist to review your Brexit preparedness and the Government information to prepare actions for 1 January 2021.
The Government has published guidance: “The transition period ends in December”
This outlines actions to take NOW if you are :
- importing goods into the UK
- exporting goods from the UK
- travelling to the EU
- living and working in the EU
- staying in the UK if you’re an EU citize
Here we look at some of the areas you should consider, particularly if you import or export goods to the EU and haven’t had the need to complete the various forms before and provide links to resources :
- If you move goods to or from the EU you should register now (unless you already have) for an Economic Operator Registration and Identification (EORI) number even though you may not need it in future depending on whether the UK and EU reach a trade agreement : apply here for EOR and EORI number
- Consider an agent to help with completing import/export forms See Export.org or DIY the forms (see later)
- If you export goods see the step by step guide on the government website see preparing to export in January 2021.
- Export rules are specific by sector so review “The transition period ends in December” Government website. There you can get a personalised list of actions and can subscribe for email updates
- The VAT reporting rules for EU sales can be found on the government website here: How to report your EU Sales
- If you import goods then see the guidance “Starting to import”
- There is a step by step guide on importing here
- Guidance on paying VAT on import
- Review HMRC YouTube videos on international trade here: Guidance and support for international trade
- You may choose to register for “Authorised Economic Operator (AEO) status which enables “Trusted” businesses simplified customs procedures. Application does take time and is complex.
- In the event of the EU and UK not agreeing a free trade agreement, from 1 January 2021 all exports and imports to the EU will be subject to tariffs. You will need to identify where “inputs” come from and which categories of product they fall into so you can work out the tariffs that will apply. The UK Government have published trade tariffs duty and VAT rates by commodity
- If you currently have business agreements with EU companies these may need to be redrafted to cover off areas such as customs arrangements, import duties, how VAT is accounted for, definitions such as “Territory”, dispute resolution and unanticipated administration as a result of Brexit. Consult your lawyer for advice to avoid any potential issues sooner rather than later.
- Review all EU employees currently working in your business and ascertain whether they are applying for “Settled status” by 31 December 2020. See: Your UK employees working in the EU may need to apply for similar status. Use EU settlement scheme toolkit to check and apply
- If your business has a “.EU” domain name you should check the eligibility to hold such a domain here : providing guidance on EU Domain name registration
- If you are involved in eCommerce then read the Governments EU guidance.
- Data Protection – you may need to comply with new license requirements and changes in regulation. The Information Commissioner’s office (ICO) will update its guidance once the outcome of the negotiations is known. See ICO data protection at the end of the transition period for information.
- Copyrights – A substantial part of UK copyright law is derived from the EU copyright framework. Because of this, there are references in UK law to the EU, the EEA, and member states. Some of these references occur in the UK’s implementation of EU cross-border copyright arrangements. These arrangements apply only within the EU and EEA and provide reciprocal protections and benefits between member states. If there is no future reciprocal UK EU deal contact your lawyer to discuss.See government guidance on changes to copyright law after transition period.
- For Intellectual Property see: Intellectual property and the transition period for guidance.
- For Trademarks see: https://www.gov.uk/guidance/eu-trademark-protection-and-comparable-uk-trademarks
- Consider forming a company in the EU. Talk to us about how we can help you with our colleagues in Ireland.